PRIVACY POLICY

1. Who we are

Giorgos Papantoniou & Co LLC, a Nicosia based Law firm, having its registered address at 41 Themistokli Dervi, Hawai Tower, Office 405, Nicosia, 1066, Cyprus, with the registration number HE 263134, (hereinafter referred to as «the Law Firm» or “we” or “our” or “us”) is committed to protecting your privacy by our compliance with applicable European and Cyprus data protection laws and regulations in force and ensuring you have a constructive experience while visiting our Law Firm’s Website or entrust to you your personal data.

Below you may find our contact details in case you have any further questions.

The Law Firm is the controller of your personal data obtained by us either from the website www.papantoniou-law.com (otherwise it may be hereinafter referred to as “our website”) or which was provided by you to us directly or which was communicated to use in the course of our activities associated with a legal profession.

This Privacy Policy details the steps the Company takes to protect your personal data.

Among others, It describes which personal information is collected, how it is processed, the purposes for which we use such information, your rights and obligation in respect to your personal data.

The steps we take to protect your personal information and how you can review and correct your personal information are also covered here.

Any changes we have made to this privacy policy can be found by visiting us online on www.papantoniou-law.com. Please also see clause 9 “Changes to our Privacy policy”.

 

2. What personal data is

The “Regulation (EU) 2016/679 of the European Parliament and of the Council of 27th April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), (hereinafter referred to as “GDPR”), provides that

“ ‘personal data’ means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;”

3. What personal Data we collect  (from you or provided to us by you )

We collect Personal Data as follows:

  • When you (or your employees, or representatives or associates or otherwise) voluntarily disclose it to us. This may include personal data which was sent for the purposes of assessment of our cooperation, engagement our Law Firm, provision of requested services by our Law Firm, subscribing to our news, etc,
  • When third parties disclose it to us for the purposes of provision of the services you requested,
  • When you visit our website by placement of cookies on your PC, if your specifically agree to it while visiting our website www.papantoniou-law.com,
  • Due to the nature of our professional activity, we may also be entrusted with a personal data of third persons necessary for provision of our services to a client.
  • Records of your correspondence with us and any other documents you disclosed to us.
  • We may also collect your personal data from public sources, for marketing purposes. In such case, after first contact with you will be provided with a choice to be deleted from our records.
  • Sometimes, if it is necessary for the implementation of our professional duties for the best provision of the services to you, we will request sensitive information from you such as information about your ethnic or racial origin, political opinions, religious or philosophical believes, any date concerning your health or sex life. We acknowledge that such information is of highest confidentiality level, and will take all appropriate technical and other measures for its protection.
  • By means of automatic collection of personal information
    • When you visit us online or when we exchange emails, the Law Firm or our services providers use technologies to automatically collect certain kind or information. Such collection allows improving your online experience on our website, improving the quality and effectiveness of our services and/or our website, and analyzing our marketing activities.
    • In particular:
  • Your IP address may be recorded for security and system diagnostic purposes. Also it may be used to analyze our marketing goals and performance.
  • When you visit our website www.papantoniou-law.com by placement of cookies on your PC. Some of them require your explicit consent to such placement (a notification banner will appear requiring your consent to collect cookies. In case of your consent, such cookie will be used for marketing-related activities), though other cookies will not. Please refer to “Cookies”” for further information.

We endeavour that the personal data which we collect is adequate, relevant and limited to what is necessary for the purposes for which it is collected. 

4. How we process personal data

In accordance with the GDPR, ‘processing’ means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;

 

4.1 Purposes of use personal data

We use your Personal data including Sensitive data about you or provided to us by you only to the extent necessary to fulfil the below mentioned purposes and serving your best interests.

Purposes for use of Personal/Sensitive Data:

  • Identify you as a person,
  • Process your requests, including provision to you information about our services,
  • For the performance of a contract between you and our Law Firm or the implementation of pre-contractual measures taken at your request;
  • To manage your case including negotiations, communications, consultations, offers acceptance and placement, receiving of payments, settlements or other processing emanating from the nature of your case,
  • Appropriate and smooth performance of services to you,
  • Offer information or services including employment opportunities to you, (if you gave to us explicit consent to do so. You always will have the option to unsubscribe from receiving such communication),
  • If the processing is necessary for the performance of a task carried out in the public interest or in the exercise of our legal obligation vested to us by the EU/Cyprus legislation including notification and reporting to government offices, their auxiliary organizations or other organizations to which the Law Firm belongs
  • Provision of information and communications relating to hiring by the Law Firm, screening of job applicants and hiring decisions,
  • For the purposes of ensuring of our Law Firm’s network and information security,
  • Communications during emergencies
  • In order to implement measures effective to facilitate the relationship between the Law Firms and you.
  • We may share some of/ all of your Personal Data with our officers and/or employees for the best provision of our services to you, depending on necessity in each case.
  • For the functionality and security reasons, such as to detect, prevent and respond to actual or potential fraud, illegal activities and intellectual property infringements.
  • For any other purpose, not mentioned herein, provided that a separate consent is obtained from you.

We acknowledge our duty to process Personal/Sensitive data strictly necessary for the purposes it is collected and if it cannot be fulfilled by other means.

4.2 Disclosure of your persona data

Who has access to the data?

Subject to the necessary extent and for the purposes of:

  • fulfillment of our respective obligations towards you,
  • preparation of statistical, analytical, marketing data,
  • compliance,
  • prevention of illegal activities or protection of our legal interests purposes

we may process, and/or transfer and/or disclose (distribute, disseminate, give access to) the personal information, as follows:

  • to our affiliated companies,
  • we may share your Personal Data with our business partners/ our authorized services providers,
  • to our legal successors
  • we may also disclose your Personal Information to the official authorities, courts, or other public bodies to comply with our legal obligations imposed by EU/Cyprus legislation:
  • in response to the subpoena or similar investigative demand, a court order or administrative order, or as a request for cooperation from law enforcement or other government agency;
  • for important reasons of public interest
  • for the establishment, exercise or defense of legal claims
  • to protect the vital interests other persons, if you are physically or legally incapable of giving consent;
  • obtaining or disclosure is expressly laid down by EU or Cyprus law and which provides appropriate measures to protect your legitimate interests;
  • the prevention, investigation, detection or prosecution of criminal offences or the execution of criminal penalties, including the safeguarding against and the prevention of threats to public security;
  • a monitoring, inspection or regulatory function connected, even occasionally, to the exercise of official authority;
  • the protection of the data subject or the rights and freedoms of others;
  • the enforcement of civil law claims.

Our Law Firm is permitted to use your Personal Data  :

  • To investigate, prevent, report or take action regarding illegal activity, suspected fraud, or other wrongdoing;
  • To protect and defend the rights, property or safety of our company or our website, our customers, our employees, or others;
  • To comply with our legal obligations to which we are subject by EU /Cyprus legislation;

 

In any case the priority for us is to keep your Personal Data as confidential as possible.

We require that the recipients of such personal information maintain the same or higher level of protection of personal data as described herein.

The Company hereby warrants that it endeavors to keep confidential the Personal Data by using appropriate safeguards and other technical protection.

 

4.3 Territorial use (transfer to third countries)

Depending on your own needs and request, your Personal Information can be transferred to various jurisdictions (either within EU or outside of EU) whether or not by automatic means. Some of countries do not maintain the same level of protection. Transfer to such countries will be made provided that:

  • we have your explicit consent to such transfer, or
  • the transfer is necessary for the conclusion or performance of a contract concluded in your interests between our Law Firm and another natural or legal person, or
  • the transfer is necessary for the performance of a contract between us or the implementation of pre-contractual measures taken at your request;
  • the transfer is necessary in order to protect your vital interests or the vital interests of other persons, you physically or legally incapable of giving consent;

5. Where Personal Data is stored

Personal data which is controlled by our Law Firm is stored and maintained in Cyprus. 

6. Retention of personal data

Your personal information will be stored during the period of cooperation between us.

After the end of our cooperation or interaction, your personal information will be archived and kept either for 6 years or as long as it is necessary for our compliance with a respective obligations which are is subject to applicable legislation of EU and Cyprus, (such as storage requirement, book-keeping rules etc.), whichever comes first.

Information collected for advertising or marketing purposes will be stored for a period of 12 months.

After expiration of the above periods, the personal information will be erased unless we specifically mutually agree to the opposite or a longer period of storage is agreed between us in addition.

Please note, that under GDPR the further retention of the personal data is also lawful where it is necessary, for exercising the right of freedom of expression and information, on the grounds of public interest in the area of public health, for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes, or for the establishment, exercise or defence of legal claims. If such event will occur, we will send to you respective notification.

 

7. Your rights, right to choose, right to access, right to be forgotten

You may request from the Law Office an update what of your Personal Date is kept by the Law Office.

If your data is incorrect, incomplete or irrelevant, you can ask to have the information corrected.

You are kindly requested to keep your personal data accurate and up-to-date by sending to us respective updates.

For all above requests an updates please write to This email address is being protected from spambots. You need JavaScript enabled to view it.

You may object to the use of your Personal Data or data you provided to us where such use is based on our legitimate interests or in public interest.

You may request us to delete/or stop transferring or processing any of or all Personal Data kept about you or Personal Data provided to us by you.

However, once you request so you should be aware that in this case the Law Firm either may not be able to perform some or even all its obligations (depending on the volume of the request) towards you and no liability can be imposed to the Law Firm as result of such request.

We will inform you within 72 hours (if necessary, with the reasoning) whether your request is executed or we will not be able to execute your request as result of our obligations/rights to keep your data.

You may unsubscribe from receiving marketing and/or advertising and/or other information of the Law Firm’s electronic mail and/or via other available means by This email address is being protected from spambots. You need JavaScript enabled to view it..  Once your request is received by us, your request will be fulfilled within 2-3 working days upon its receipt. Also, you will be able to unsubscribe by following respective instructions at the end of each marketing message.

8. Our obligation to notify

In the case of a personal data breach, our Law Firm as the controller shall without undue delay and, where feasible, not later than 72 hours after having become aware of it, notify the personal data breach to the supervisory authority and you personally.

9. Changes to our Privacy Policy

  • We may modify or revise our Privacy Policy from time to time.
  • We will endeavor to notify you about major changes to this Privacy Policy, however, you are expected to periodically review our Privacy Policy which is posted on www.papantoniou-law.com for any updates.
  • In case of any changes, the Privacy Policy will show the date when it was last updated.
  • If date is not changed from your last review of the Privacy Policy, it means it remained unchanged since that day.
  • Such changes will be binding on you.

10. Enforcement of your rights

We regularly review and monitor our compliance with this Privacy Policy.

In case you have any questions or concerns please contact us.

We should solve your concerns either by our own efforts or by contacting appropriate public authority.

You may also lodge a complaint directly to the Data Protection Commissioner at http://www.dataprotection.gov.cy

11. Disclaimer

We do not guarantee error-free performance under this privacy policy. We will use reasonable efforts to comply with this privacy policy and will take prompt corrective action when we learn of any failure to comply with our privacy policy. We shall not be liable for any incidental, consequential or punitive damages relating to this privacy policy.

12. No rights of third parties

This privacy policy does not create rights enforceable by third parties or require disclosure of any Personal Information relating to users of the Website.

13. Links

The Website may include hyperlinks to other websites which do not fall under our supervision. We cannot accept any responsibility for the protection of privacy or the content of these websites. They are provided for our visitors to find more information about specific subjects.

14. Cookies

To make our website to work properly, we sometimes place small data files called cookies on your device. Most big websites do this too.

What are cookies?

A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences (such as login, language, font size and other display preferences) over a period of time, so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another.

How do we use cookies? What is their purpose? How long time they kept?

We use cookies such as:

  • Cookies which are required for functionality of you online visit of our website.
  • They will be placed when you just entered on our website and will last during your visit and few hours thereafter. If you wish to revoke your selection, you may do so by clearing your browser's cookies.

By navigating on our websites, you agree that we can place these cookies on your computer or internet enabled device. 

  • Cookies which our used by us (either directly or with the third parties assistance), which will be placed after we receive your explicit consent to such placement (a notification banner will appear requiring your consent to collect cookies).
  • In case of your consent, such cookie will be used for marketing-related activities, analysis of our website’s performance and activity. Sometimes we may collect your IP address for the purpose of identifying the number of unique visitors to our websites and geographic origin of visitor trends, and not to identify individual visitors. Such information will be stored for 90 days and after will be erased or depersonalized.
  • On our website you are also provided with the opportunity to make social sharing from our webpages to social media websites and e-mail.
  • Use of these widgets or buttons may place a cookie on your device to make their service easier to use, ensure your interaction is displayed webpages (e.g. the social share count cache is updated) and log information about your activities across the Internet and on our web sites. We encourage you to review each provider's privacy information before using any such service. Such information will be deleted after 1 year of your last visit of our website.
  • The Law Firm is the controller of the information collected through use of such cookies.
  • In case a third parties assistance is needed to the proper functioning of cookies, analyzing and statistical purposes, we ensure that such third parties keep the same level of confidentiality while processing personal data as our Law Firm.
  • The personal information received via use of cookies will not be used for any purpose other than the one stated

For what are the cookies NOT used in this website?

We do not store information of personal identification such as your address, password, credit card data, etc., in the cookies that we use.

How to control cookies

You can control and/or delete cookies as you wish – for details, see aboutcookies.org. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work.

You can easily accept or reject the cookies on this site by choosing one of the following links: I accept cookies / I refuse cookies

 

15. How we protect Personal Data

This Website has the following security measures: limited access data-center, firewall technology, secure-socket – layer (SSL) certificate authentication. 

16. Contact details

All queries and requests in respect of this Privacy Statement should be directed to our Data Protection Officer via This email address is being protected from spambots. You need JavaScript enabled to view it. or by post at, 41 Themistokli Dervi, Hawai Tower, Office 405, Nicosia, 1066, Cyprus.

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